Company Auditions

2019/2020 Season Company Auditions

Welcome to auditions for the 2019/2020 season of the OCPAA Company Team! Please carefully review the schedule and info below and contact us with any questions.

REGISTRATION FOR COMPANY AUDITIONS IS NOW CLOSED. PLEASE EMAIL TAMMY.OCPAA@GMAIL.COM WITH QUESTIONS.

Deadline to register: Monday  7/29/19

Audition dates: Saturday 8/3 and Sunday 8/4

Location: OCPAA

Audition fee due: Friday 8/2

Group fee deposits due: Saturday 8/3

PLEASE NOTE: This information is for our COMPANY competition dance team. If you are looking for our recreational DANCE CLUB dance team please CLICK HERE.

There are 6 steps to complete enrollment in auditions.

  1. New families: Register/create a family account on PARENT PORTAL if not already done so
  2. CLOSED – ENROLL in the audition session for your student on the PARENT PORTAL or accessed on our website by 7/29
    • When you enroll on the PARENT PORTAL the audition fee will be placed on your account.
    • All AUDITION FEES must be paid before 8/3/19 either on the portal or with cash/check in the office
    • All AUDITION FEES not paid by 8/3/19 at 10:00 am will be auto-charged to the card on file on the parent portal
    • If not payment method is on your parent portal account the student will not be permitted to attend auditions until the audition fee is paid in full.
  3. CLOSED – Fill out the digital GROUP REQUEST application – one per student by 7/29
    • NOTE: Only GROUP requests are being taken at auditions. More info will come in August 2019 about requesting SOLOS, DUETS and TRIOS.
  4. Fill out the paper copy of the Company Application & Policy Agreement* – one per family – bring 8/3
  5. If needed, fill out the paper copy of the Parent Comments* form to list any known scheduling conflicts – one per family – bring 8/3
  6. ATTEND and PAY audition fee (payable on PARENT PORTAL – see #2 above) and group deposits (payable via INVOICE sent to you from Quickbooks) on or before 8/3/19. The invoice will be emailed to you prior to 8/3/19.
    • Any student with GROUP FEE DEPOSITS not paid by 8/3/19 will not be placed in any groups until full deposit payment has been received.
    • GROUP FEE DEPOSITS will be emailed to you in an invoice from Quickbooks to pay via card or bank transfer or you may bring cash/check to auditions.

Registration will be accepted ONLINE ONLY at the links below by 7/29/19.  After this date please email tammy.ocpaa@gmail.com to register.

We are accepting group requests only. Solo, Duet and Trio requests will be a separate application. Info will be sent out in mid-August.

STEP 1

New families must register for an account on the PARENT PORTAL if not already done so. Each student must be registered. The portal is a software system we use from a  company called Jackrabbit Technologies to manage our student information, classes, enrollment and tuition payment.  Your monthly tuition will be pulled from the credit card on file at the parent portal and other company fees EXCEPT group fees and competition entry fees – these use a separate account from Quickbooks. If you already have a portal account please go to STEP 2.

STEP 2 – CLOSED

Enroll in the audition session for your student below. MAKE SURE YOU SELECT THE CORRECT AUDITION GROUP FOR NEW TO COMPANY OR RETURNING COMPANY. Clicking enroll will take you to the parent portal. You can also search for the audition session directly from the parent portal. By enrolling in this the audition fee will be placed on your account and you may pay it directly with your credit card on file or you may bring in cash/check to the office by or on 8/3/19.  All audition fees unpaid by 8/4 will be charged to the card on file.

All registered and paid attendees of auditions will receive via email a packet of complete studio and company info. Please carefully review the information.

IF YOU ARE UNABLE TO ATTEND AUDITIONS YOU MUST STILL REGISTER BY 7/29/19 AND PAY ALL FEES (audition fee and group deposits) BY 8/3/19. 

Please email tammy.ocpaa@gmail.com after you register to let us know you can’t attend. New students will be contacted regarding a makeup audition. There is not a makeup audition for RETURNING company members.

*More experienced dancers should audition in the older age range, example: dancer is age 10 and has had has 5 years experience in competitive dance so they would audition with the ages 10 and up group at 3:00 pm.  Please email us if you are unsure.

NEW STUDENTS TO OCPAA OR COMPANY – $75 Audition Fee

RETURNING COMPANY MEMBERS – $50 Audition Fee

STEP 3 – CLOSED

Fill out the digital GROUP REQUEST application – one per student – by 7/29.

*AFTER YOU SUBMIT ONE STUDENT THE CONFIRMATION MESSAGE WILL SHOW A LINK TO SUBMIT ANOTHER RESPONSE FOR YOUR NEXT STUDENT FROM SAME FAMILY

This is where you indicate the MAX number of group dances the student would like to be considered for. Please select the amount of group dances you are requesting for the student. Groups, or competition dances, are what the students are auditioning for. Each group a student is placed in will have a $15 rehearsal fee per group, per month, beginning in October 2019. Each group will have its own entry fee & teacher fee per competition, costume, music fee and possible prop fee. *see below for more info

  • NOTE: Only GROUP requests are being taken at auditions. More info will come in August 2019 about requesting SOLOS, DUETS and TRIOS.

Access the GROUP REQUEST application by clicking HERE or copying and pasting the below link in to a browser window. You must fill this form out for each additional auditioning student from the same family.

STEP 4

Fill out the paper copy of the Company Application & Policy Agreement

  • one per family
  • bring 8/3 to audition check in
  • If not attending auditions please email completed form to tammy.ocpaa@gmail.com or drop off the completed form to the office by 8/3/19.

COMPANY APPLICATION AND POLICY AGREEMENT – click to download/print

STEP 5

This is an optional form to submit if you have significant scheduling conflicts. Schedule conflicts will be considered as they apply to competitions we are attending and not weekly technique classes which we usually cannot consider conflicts for. There are over 600 students at OCPAA and the weekly class and rehearsal schedules are made based on required classes, room size and teacher availability and not on student availability. The studio will make every effort to accommodate major life events. Enter dates you will have major scheduling conflicts such as weddings (part of wedding party), surgeries, etc.  Company is a commitment and we request that no major events or travel be scheduled during competition season – February to July.  Once the schedule is out in the fall you will be able to plan around it. You may attach schedules to this document and bring it to the first day of auditions.

IMPORTANT: If chosen for OCPAA Company/Dance Club it is expected that this commitment that is top priority over all other activities and absences for other things such as sports & extra activities will be considered unexcused and more than two unexcused absences could result may result in being removed from the team.

PARENT COMMENT FORM – click to download/print

STEP 6

ATTEND and PAY audition fee (payable on PARENT PORTAL) and group deposits (payable via INVOICE sent to you from Quickbooks) on or before 8/3/19. The invoice will be emailed to you prior to 8/3/19.

We will accept cash and check onsite on 8/3 but highly suggest you pay this in advance via credit card. There will be a $25 return check fee. Any audition fees or group fee deposits not paid by 8/4 will have a $25 late fee added to the account – per student.

CHECK BACK HERE AND YOUR EMAIL FOR ADDITIONAL DETAILS ON WHAT TO DO ON AUDITION DAYS.

Dancers are expected to arrive at least 15 minutes prior to start time to check in and handle additional paperwork if needed. All dancers must be registered individually. Team placements for technique training will be announced 2-3 weeks after auditions. The Fall/Spring class schedule will start in September 2019. Group placements will be announced by the end of September and most group rehearsals will begin in October 2019. All placements are final and not up for discussion. New students may remain in their current OCPAA classes for August or take the company modified August schedule with teacher approval. Please contact us for more information.

VIEW COMPANY AUDITION FLYER

ATTIRE: Dancers should be dressed in black crop tops, black jazz shorts and tan jazz or half shoes with comparable attire for boys.

AUDITION TIMES

All students must audition both days in their respective age division

Ages 5 and Under: Saturday 8/3 and Sunday 8/4 | 10:00 am – 11:00 am

Ages 5 to 7: Saturday 8/3 and Sunday 8/4 | 11:00 am – 1:00 pm

Ages 7 to 10: Saturday 8/3 and Sunday 8/4 | 1:00 pm – 3:00 pm

Ages 10 and Up: Saturday 8/3 and Sunday 8/4 | 3:00 pm – 5:00 pm

*More experienced dancers should audition in the older age range, example: dancer is age 10 and has had has 5 years experience in competitive dance so they would audition with the ages 10 and up group at 3:00 pm.  Please email us if you are unsure.


AUDITION FEES AND GROUP FEE DEPOSITS

Audition fee: payable on portal after enrolling in the correct age and time for each dancer –  NON REFUNDABLE

$50 RETURNING COMPANY/$75 ALL NEW DANCERS TO COMPANY

GROUP FEES

Groups, or competition dances, are what the students are auditioning for. Each group a student is placed in will have a $15 rehearsal fee per group, per month, beginning in October 2019. Each group will have its own entry fee & teacher fee per competition, costume, music fee and possible prop fee.

If your student is placed in a group by an OCPAA resident choreographer they will have no choreography fee.

If you student is place in a group by an OCPAA guest choreographer there will be a $150-$300 choreography fee. This amount will be communicated at placement and you will have the option to decline placement in the group. However, if you decline there may be no additional group available for the student.

DEPOSITS DUE AT AUDITIONS

All auditioning dancers will be required to pay a $50 costume deposit plus a $25 rhinestone deposit plus a $10 music fee per group dance requested by 8/3/19.

Costumes are $230 each plus rhinestones. Once the costume is finished, the rhinestones will be counted and you will receive a $25 credit if no stones or used or will need to pay the remaining cost if the rhinestones used went over the $25 deposit.

Payments are made by cash/check/card. We will have a payment plan structure for the remaining costume balance payable by 12/31/19. This deposit will be applied to your final balance for group costumes. Please see the Company Packet and Company Financial Worksheet on our website for more details.

ALL GROUP PAYMENTS ARE COLLECTED VIA OUR QUICKBOOKS ACCOUNT AND NOT ON THE PARENT PORTAL.

ALL FEES ARE NON-REFUNDABLE. ALL FEES WILL BE CREDITED/DEBITED PER FINAL GROUP PLACEMENT.

SOLO/DUET/TRIO REQUESTS WILL BE ACCEPTED AFTER TEAM PLACEMENT HAS BEEN ANNOUNCED.


KEY COMPANY FACTS & GUIDELINES

  • Team placements for technique training will be announced 2-3 weeks after auditions. The Fall/Spring class schedule will start in September 2019. Group placements will be announced by the end of September and group rehearsals will begin at that time.
  • Placement in groups and teams is decided by the teachers and shall not be up to discussion with parents.
  • Teachers decide the style of dance for all groups and solos/duets/trios – not parents.
  • Company members may not compete on another company team at the same time.
  • Company members may not take privates or classes at studios with competition teams.
  • All competition dances including solos, duets and trios are property of OCPAA and may not be entered in competitions under another studio.
  • Tuition must be paid 12-months of the year to maintain your position on Company.
  • Company does not take breaks during the summer. Any breaks after nationals will be communicated shortly before. Full tuition will still be due.
  • The competition season runs from February to July with approximately 5-7 competitions.
  • The National level competition may occur out of state and require travel and a hotel stay.
  • All required competitions may not be missed.
  • A SAVE THE DATE calendar will be released in the Fall. This will have most important dates for company on it. Please review this and add the dates to your family calendar ASAP.
  • Participation in the studio Holiday Recital and Summer Finale is required.
  • Rehearsals for the 2020 Season will begin in the Fall 2019. Please expect several impromptu weekend rehearsals to occur from September – February in preparation.
  • Studio rules and dress code must be followed at all times.
  • Excessive absences may be grounds for removal from Company.

CLASS REQUIREMENTS:

This is a general guideline and the final schedule will be announced at the end of August

  • Ages 4-5 – 3 to 4 required classes
  • Ages 5-8 – 5 to 7 required classes
  • Ages 8+ – 6 to 8 required classes
  • There will also be around 2-5 per team (depending on age) company only optional classes available on the schedule for the dancers to enroll in
  • Please see ocpaadance.com/register for tuition fees but please note that this could be updated with our new schedule starting in September.

FEE SUMMARY:

  • Please download this COMPANY FINANCIAL WORKSHEET for more info
    • You must download and save with a new name in order to edit.
  • If a student leaves company after groups have been assigned and rehearsals have started it will there will be no refunds for tuition, costume fees or competition fees.
  • There will be a monthly tuition fee encompassing required company classes PLUS group rehearsal fees ($15 per group/per month). Please see our website for tuition fees.
    • If your student is placed in a group by an OCPAA resident choreographer they will have no choreography fee.
    • If you student is place in a group by an OCPAA guest choreographer there will be a $150-$300 choreography fee. This amount will be communicated at placement and you will have the option to decline placement in the group. However, if you decline there may be no additional group available for the student.
  • Other fees outside of tuition will include:
    • Costume fees ($230 per group costume + $25 deposit for rhinestones. When the costume is complete you will either receive a credit of $25 for costumes with no stones or will be responsible for an additional rhinestone fee over the $25 deposit.
      • A deposit of $50 per group requested will be taken at auditions and applied towards your final costume fee
      • A payment structure will be announced allowing 3-4 payments for the costume balance
      • All costume fees must be paid by Jan 1 unless otherwise indicated for a later date.
      • If any costumes end up costing less than this amount the difference will be credited.
      • All solo/duet/trio costumes fees depend on the seamstress chosen and choreographer requirements. More details to follow for those who do solos/duets/trios.
    • Music Fees:
      • $10 per group due at auditions
      • $15 per duet/trio payable to choreographer with choreography fee
      • $20 per solo payable to the choreopgraher with choreography fee
    • Competition fees: Estimated Fees per dance: $65 per group dance, $70 per duet/trio, and $135 per solo. About $20 more for each routine at Nationals. $5 teacher fee per every teacher you have a dance with. (per competition)
      • Some competitions may require that each dancer pay a mandatory photo/video fee and we will update everyone on this when we collect competition fees
    • Choreography fees for solos ($350) and duets/trios ($150 each) – one time fee paid directly to choreographer
    • Prop truck fees ($150 per dancer with props in their groups) – one time fee paid prior to the Preview Show
    • Prop Fees: this is for the cost of the actual props in the dances.  This is not a fixed fee and will be determined when the props are completed.
    • Company photos are required and will have a fee of $25
    • Company will have a preview show in early 2020 to run the new dances on a stage. The fee will be $25 per dancer and approximately $15 for solos, duets and trios.  Group participation is required.
    • The end of season Company Dinner and Awards Banquet has a ticket fee of approximately $35 per attendee including the dancer.
    • Team gear to show OCPAA pride has varying prices (jackets, hats, shirts, sweaters, etc. for the dancer and their family)
    • Competition required makeup and all accessories (makeup and hair tools, travel gear, etc.)
    • Private lessons are optional unless you have a solo, duet or trio and have a cost of $25-35 per 20-30 minutes. This fee is paid directly to the faculty member you have arranged the private with.

IMPORTANT: This is a TEAM sport. Dancers are expected to support their team by attending all classes, rehearsals and competitions.  Each competition dance depends on the individual dancers to be present and know their choreography in order for the team to be successful. Dancers are placed in competition routines based on their age and skills and how this correlates with the other dancers in the group.  Competition dances are entered in the competitions based on AVERAGE AGE and the TOTAL NUMBER of dancers in the group.  If a dancer drops out this could result in the dance having to be pulled from the competition or entered in a different age or size division not as beneficial to the remaining team members. Dancers will also have to RELEARN the choreography if a team member leaves which is very disruptive.  Please carefully consider your dancer’s and your family’s commitment to joining the company team and recognize the importance of staying committed to your fellow teammates.